Executive Administration Assistant (m/f/d)

Zurich, Switzerland, 80-100%

About Cannavigia

CANNAVIGIA is Europe’s pioneer compliance software. Our system helps business customers to plan and document all actions while cultivating and manufacturing cannabis plants. We also offer secure point of sale and dashboard solutions for goverments who aim to legalize cannabis production. Customers benefit from our QR codes on products that give valuable insights of the origin.

We encourage people from all genders and backgrounds to apply.

All open positions

Job Summary

The Executive Administration Assistant supports our management and HR department regarding bookings, invoicing and performance reporting.

To be a successful Executive Administration Assistant, you should have an understanding of basic Accounting principles and proficiency with computers and software, such as MS office 365 suite, ERP Solutions Jira and Confluence. You should be trustworthy, efficient, and organized.

An important part of your role will be to act as the liaison between the C-Levels, HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes and documents.

What you will be doing:

  • Supporting the HR & accounting department

  • Coordinate communication with candidates and schedule interviews

  • Conduct initial orientation to newly hired employees

  • Assist our recruiters to source candidates and update our database

  • Supporting the upper management

  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking

  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations

  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations

  • Purchasing office supplies, equipment, and furniture

  • Overseeing the maintenance of office facilities, and equipment

  • Performing other relevant duties when needed

  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings for the whole team in Zürich (also consulting support)

What we are looking for:

  • High school diploma or a bachelor’s degree in business, administration, or a related field

  • 2 or more years’ office administration experience

  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access), Jira, Confluence

  • Comfortable handling confidential information

  • Multi-tasking and time-management skills, with the ability to prioritize tasks

  • German and English fluent

  • Basic knowledge of labor laws

  • Excellent organizational skills

  • Strong communications skills

Skills that will help you in the role

  • Tech & Software experience

  • Outgoing and outspoken

  • Sales skills

Why Cannavigia?

  • Work with an amazing team that loves to deliver valuable product increments
  • Office location in Zurich
  • Strong commitment to technical excellence
  • Experienced leaders who listen to technical and people needs
  • Free snacks and drinks at all our locations
  • Inclusive and diverse work environment
  • Shape the future of the cannabis industry with us

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