Office Administrator (m/f/d)


About Cannavigia

CANNAVIGIA is Europe’s pioneer compliance software. Our system helps business customers to plan and document all actions while cultivating and manufacturing cannabis plants. We also offer secure point of sale and dashboard solutions for goverments who aim to legalize cannabis production. Customers benefit from our QR codes on products that give valuable insights of the origin.

We are based in Switzerland & Germany but offer options for 100% remote work. We encourage people from all locations, genders and other backgrounds to apply.

All open positions

Job Summary

The Office Administrator supports our management and HR department regarding bookings, invoicing and performance reporting.

What you will be doing:

  • Supporting the HR department
  • Supporting the management
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings for the whole team in Zurich (also consulting support)
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
  • Purchasing office supplies, equipment, and furniture
  • Overseeing the maintenance of office facilities, and equipment
  • Performing other relevant duties when needed

What we are looking for:

  • High school diploma or a bachelor’s degree in business, administration, or a related field
  • 2 or more years’ office administration experience
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access), Jira, Confluence
  • Comfortable handling confidential information
  • Multi-tasking and time-management skills, with the ability to prioritize tasks
  • German and English fluent

Skills that will help you in the role

  • Tech & Software experience
  • Outgoing and outspoken
  • Sales skills

Why Cannavigia?

  • Work with an amazing team that loves to deliver valuable product increments
  • 100% remote work possible and family friendly
  • Office locations in Zurich, Berlin and Portugal
  • Strong commitment to technical excellence
  • Experienced leaders who listen to technical and people needs
  • Free snacks and drinks at all our locations
  • Shape the future of the cannabis industry with us
  • Respectful, caring and inclusive workplace
  • Committed to championing accessibility, diversity and equal opportunity

Application form